Enterprise systems
Approvals and intake in front of SAP — without custom screens.
Collect master data, purchase and maintenance requests in plain forms, route them for approval, and send only complete requests on to SAP.
The gap
Business users avoid SAP transactions for simple requests, so vendor creations, material changes and maintenance notifications arrive by email and get re-keyed — with no clear approval trail.
How Rubicon fits alongside SAP
Rubicon handles the human part of the request — intake, routing, approvals, clarifications — and hands clean, validated data on to SAP.
- Vendor, material and cost-centre requests with values chosen from lists exported from SAP
- Branching approval paths by company code, amount or risk
- A shared work queue with owners, notes and full history
- Webhook hand-off of approved requests to your SAP integration (e.g. middleware or an API layer you run)
What you measure
Volume, backlog, cycle time and outcomes per request type — calculated from real requests, before anything reaches SAP.
An honest note on integration
Rubicon does not ship a certified, pre-built connector for SAP today. Integration uses what ships now: outbound webhooks to an endpoint you or your integration partner provide (for example middleware in front of SAP), and lookup lists imported from CSV exports of SAP master data. SAP and S/4HANA are trademarks of SAP SE; Rubicon is not affiliated with or endorsed by SAP.